Important Accounts for Invoice Verification

As we know that the Invoice Verification is a sub-component of MM and it has its integration with other sub-component of MM Module such as Purchasing and Inventory Management. Since SAP R/3 is an integrated system and information/Data flows from one application to other. Due to availability of integration utility within MM-FI, Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and Cost Accounting. The following accounts are particularly important for Invoice Verification:

Account Assignment Category --

Account Assignment category is one of the very important fields available and used in the purchasing documents. It has many control functions and helps in determining the object that will be charged in case of an ordered material which is procured for direct usage or consumption. By using the account assignment category in the purchasing documents the cost of the material can be apportioned to a single Controlling object or it can be apportioned among various Controlling objects.

Item Category

Item category in Purchasing Documents --

Item category is one of the very important fields available and used in the purchasing documents. It has many control functions and helps in determining whether an ordered item:

• requires a material number
• requires an account assignment
• is to be placed in stock
• requires a goods receipt (GR) and/or an invoice receipt (IR)

In addition to the above it is also used for differentiating the different types of procurement processes and the types of stocks including special stocks available into the Standard SAP. In standard SAP different Item categories are available for different procurement types and each Item category has different characteristics: Some of the important Item Categories along with their characteristics are highlighted below: